Privacy Policy

1. Who We Are

WoodBench OS (“we”, “our”, “us”) is the company behind the WoodBench OS desktop application and this website located at woodbenchos.com. If you have any questions about this policy, contact us at privacy@woodbenchos.com.

2. Information We Collect

2.1 Information You Provide

• Waitlist email address — when you submit the waitlist form on our homepage, we store your email address so we can notify you when WoodBench OS launches and send relevant product updates.
• Communications — if you email us directly, we retain that correspondence to respond to your enquiry.

2.2 Information Collected Automatically

• Analytics data — we use privacy-respecting, cookie-free analytics (such as Plausible Analytics or Vercel Analytics) to understand how visitors use this website. This data is anonymised and never tied to an individual. No persistent identifiers or cross-site tracking are used.
• Server logs — our hosting provider may automatically record standard web-server log data (IP address, browser type, referring URL, date/time). These logs are retained for up to 30 days for security purposes only.

2.3 Information We Do Not Collect

We do not collect payment information, government-issued ID, health data, or any sensitive personal information. We do not build advertising profiles or sell data to third parties.

3. How We Use Your Information

• To send you a confirmation when you join the waitlist.
• To notify you of the WoodBench OS launch, pricing, and major product milestones — only topics directly relevant to what you signed up for.
• To respond to support or general enquiries you send us.
• To understand aggregate usage patterns and improve the website.
• To comply with applicable laws, enforce our Terms of Service, and protect the rights, property, or safety of WoodBench OS and its users.

4. Legal Basis for Processing (EEA / UK Residents)

If you are located in the European Economic Area or the United Kingdom, our legal basis for processing your personal data is:

• Consent — you opt in when you voluntarily submit your email on the waitlist form.
• Legitimate interests — we have a legitimate interest in understanding how our website performs, provided this does not override your fundamental rights.

5. Data Retention

We retain your waitlist email address until the product launches or until you unsubscribe — whichever comes first. After you unsubscribe, your address is permanently deleted within 30 days. Server logs are automatically purged after 30 days.

6. Sharing Your Information

We do not sell, rent, or trade your personal data. We may share it only with:

• Email service providers (e.g., Resend, Postmark) solely for the purpose of delivering transactional and waitlist emails on our behalf. These providers are contractually prohibited from using your data for any other purpose.
• Hosting providers (e.g., Vercel) who process server-log data under their own privacy terms.
• Legal requirements — if required by a court order or applicable law, we may disclose information to law enforcement or regulatory authorities.

7. Cookies

This website uses only essential technical cookies required for the site to function. We do not use advertising or tracking cookies. For full details, please read our Cookie Policy.

8. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• Access — request a copy of the data we hold about you.
• Rectification — ask us to correct inaccurate data.
• Erasure — ask us to delete your data.
• Withdraw consent — unsubscribe at any time using the link in any email we send, or by emailing privacy@woodbenchos.com.
• Data portability — receive your data in a machine-readable format.
• Lodge a complaint — if you believe we have mishandled your data, you have the right to complain to your local data protection authority.

To exercise any of these rights, email us at privacy@woodbenchos.com. We will respond within 30 days.

9. Data Security

We use industry-standard safeguards including HTTPS encryption in transit and access controls on our systems. No method of transmission over the internet is 100% secure; however, we take commercially reasonable steps to protect your information.

10. Children’s Privacy

WoodBench OS is intended for professional use and is not directed at children under the age of 16. We do not knowingly collect personal data from anyone under 16. If you believe we have inadvertently collected such data, please contact us so we can delete it immediately.

11. International Data Transfers

Your information may be stored and processed in countries outside your own, including the United States, where our servers and service providers are located. By submitting your email address, you consent to such transfers. We ensure appropriate safeguards are in place in compliance with applicable data protection laws.

12. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date at the top of this page. If changes are material, we will notify waitlist members by email. Continued use of this website after changes constitutes acceptance of the revised policy.

13. Contact

For privacy-related questions or requests, please contact us at privacy@woodbenchos.com.